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1991-12-09
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THE PERSONAL MONEY MANAGER
version 1.10
Counterpoint Systems
9805 N.E. 116th Street, Suite 7193
Kirkland, WA, USA 98034
Compuserve: 70402,1745
SHARP is a set of worksheets and documentation for Lotus 123 or Borland
Quattro Pro spreadsheets, which provides a powerful and easy way to manage
personal finances. It is marketed as Shareware, which means that you are
free to use, duplicate, and distribute the entire set of files as you
received them, but you should pay for the software if you use it.
-- SHARP registration costs $15.00 --
-- Please send in your registration if you use SHARP --
Registration will provide you with the latest version of SHARP, put you on
a mailing list for notification of future upgrades, and will entitle you to
technical support. Your suggestions will also be acted upon much more
readily. On top of all this, it's just the right thing to do!
Counterpoint Systems has spent many long hours developing and testing
SHARP, and if you use it you should register.
Lotus(R) and 123(R) are registered trademarks of Lotus Development
Corporation. Borland(R) and Quattro(R) are registered trademarks of
Borland International.
- - - - - - - - - - - - - - - WHAT IS SHARP? - - - - - - - - - - - - - - -
SHARP is a set of worksheets for Lotus 123 Release 2 or later. It is also
compatible with Borland Quattro Pro. SHARP acts like a smart checkbook
register which splits a single checking account into several different
"virtual" accounts, so you can keep track of all your expenses separately.
You can split your checking account into as many as 32 separate accounts,
such as Mortgage, Food, Utilities, IRA, College, and so forth, and SHARP
keeps track of each account separately and also the total. This is a lot
better than opening up 32 separate bank accounts!
The balance for each separate account is always visible. Any check or
deposit may be applied to any individual account or split up among several.
SHARP also has a Disbursement function which automatically splits up a
deposit (such as a paycheck) into whatever proportions you have specified
and distributes the deposit among your accounts.
SHARP also provides automatic checkbook balancing, archiving of completed
register pages, and a compact printout of account balances.
Starting and running SHARP is easy - you do not need to know any
spreadsheet commands. Single-key commands are built in to provide all the
functions you need. You will need to know some basic spreadsheet
operations in order to customize SHARP for your needs, but once this is
done you will use a set of simple SHARP commands to do all your account
management.
- - - - - - - - - - - - - SO WHY IS THIS SO GREAT? - - - - - - - - - - - -
"It seems like we never have enough set aside at the end of the year to
make an IRA contribution."
"We seem to be living paycheck to paycheck. Every time we get a little
saved up, an emergency comes along and wipes it out."
"How are we ever going to save enough to send the kids to college?"
"I know the holiday season is supposed to be joyous, but it seems like all
I do is dread the bills to come in January."
"When is the next three-paycheck month? We can't afford the roof repair
until then."
"Where does the money go? How do we manage to dribble away every
paycheck?"
If you've heard yourself saying these kinds of things, SHARP can help turn
your life around. Here is the key: almost all of your expenses are
predictable. There's the mortgage and utility bills and the other obvious
ones which come all too predictably, but actually almost all your
expenditures can be planned for. Auto license tabs, brake jobs, tuneups,
and tires all come due at pretty predictable intervals. Furnace cleaning,
charitable contributions, birthday presents, insurance payments, and so on,
most of those "surprise" expenses are actually quite regular and
predictable. Even the spontaneous stuff like grabbing the family and going
out to dinner can be planned for. Say you want to be able to do this about
three times a month, you don't know exactly when. Voila - a predictable
expense! SHARP provides an automatic way to set money aside in separate
accounts so that all your predictable expenses are taken care of. Then a
Miscellaneous account takes care of the truly surprising stuff.
It's a great way to control how you spend your money. Instead of saying in
a vague sort of way, "Oh, yeah, we have $2000 in checking, we can afford
that lamp", you now say "Hmm, there's $120 in the Home account, so if we
get the lamp we'll have to wait on the new chair". The other $1880 in
checking is in other accounts, like Mortgage, Utilities, IRA, and so forth,
because you know you need the money there. It's simply not available for
lamps, because you have decided you need it elsewhere.
You will probably be amazed at how much extra money you'll have once you
consciously decide where to spend it, instead of having it somehow "spend
itself".
Another benefit is the peace of mind you get knowing those long term
expenses you dread are being planned for. You KNOW you're going to need
new tires in three years, so you're putting $3.85 each paycheck into your
Cars account for them. That's a whole lot better than trying to scrape up
the $300 in a hurry when they inevitably do go bald! How about Christmas?
The holiday season is considerably less stressful when you have several
hundred in your Christmas account by December, all ready to go for gifts.
It's also a good way to smooth out the cash flow. Each account is rather
like a tank of water. Certain sized dollops of water are poured in at
certain times (such as with each paycheck), and different quantities are
siphoned off at different times to pay the bills. As long as the average
rate of input equals the average rate of outgo, all is well and the account
acts like a reservoir. If your paycheck comes every two weeks but the
mortgage is due once a calendar month, simply adjust the amount allocated
to the Mortgage account each paycheck so that the rate of dollars pouring
in equals the rate pouring out. It no longer matters exactly how often
deposits or withdrawals are made from the specific account, as long as the
average rates are equal. No more desperate hanging on for those three-
paycheck months!
SHARP also eliminates the tedious and error-prone arithmetic required to
balance your checkbook. The spreadsheet handles all the calculations.
- - - - - - - - - WHAT EQUIPMENT DO I NEED TO USE SHARP? - - - - - - - - -
An IBM PC/XT/AT compatible with DOS 2.0 or later and Lotus 123 Release 2
or later. It has also been tested with Borland Quattro Pro version 2.0.
SHARP is not compatible with Quattro (non-Pro) version 1.0, but there may
be other versions which work.
SHARP provides all the functions you need for normal account maintenance
with single-key macros, but you will need to know some basic spreadsheet
operations to be able to customize SHARP for your particular needs.
SHARP also uses a printer to list account balances. The default type is
Epson compatible, but any type may be used.
- - - - - - - - - - - - HOW IS SHARP NORMALLY USED? - - - - - - - - - - -
Typically a checking account is managed like this using SHARP:
1. WRITE CHECKS, MAKE DEPOSITS
Write checks and make deposits as you normally do. Mark down the date,
number, description, and amount in a traditional paper checkbook
register, but don't bother to figure any totals.
2. COPY CHECKS AND DEPOSITS INTO SHARP
Every one or two weeks, start up SHARP and copy your paper register
entries and other account transactions into SHARP. This just takes a
few minutes. A printout can then be made showing the current balances
in all accounts, which can be clipped to your checkbook as a reminder.
Whenever you fill up the last page in SHARP with checkbook entries, a
simple command will create a new blank page and you can continue.
3. MAINTAIN AND ADJUST THE ACCOUNTS
Review your separate accounts in SHARP and make sure things are under
control. SHARP will handle negative individual account balances just
fine, and you may wish to use this feature to "borrow" from one account
to another. (Your bank, however, might get a little upset should you
allow a negative total balance.) You can freely transfer money from one
SHARP account to another.
4. VERIFY SHARP AGAINST YOUR BANK STATEMENT
When you receive your bank statement, sit down with SHARP and verify all
entries against the statement. You "check off" each entry as you verify
it, and include any bank charges or interest which appears on the
statement just as you would checks or deposits.
5. BALANCE THE ACCOUNT
When all statement entries have been verified and checked off in SHARP,
move to the SHARP balancing work area and type in the bank statement
balance in the space indicated. If your SHARP records agree with the
bank, the error shown in the balancing work area will be zero. If an
error is shown, use the tips listed in the balancing work area to check
and revise your SHARP entries.
6. ARCHIVE
After a statement has been verified and the account balances, SHARP will
usually show a certain number of pages ready to archive in the message
area at the bottom of the balancing work area. If so, a simple command
will store all fully completed pages as an archive file and remove them
from the register worksheet. When you quit SHARP, your archive file
will be named XX-YY.SAV, where XX is the starting page number and YY the
ending page number of the archive. These archive files compress very
well using one of the fine shareware compression programs such as PKZIP
or PAK, and then take up very little disk space.
- - - - HOW DO I SKIP THIS TEDIOUS OWNER'S MANUAL AND GET STARTED? - - - -
To start up the plain vanilla version of SHARP which comes with this
distribution package, you will need to know two things: first, the full
path name of the directory where your spreadsheet lives (such as c:\123),
and second, the full path name of the directory where you keep your
worksheet files (such as d:\mydir\123). This may be the same as the
spreadsheet directory itself, or you may have defined a different
directory. In 123, type /Worksheet Global Default Directory to determine
your worksheet file directory path. In Quattro Pro, type /Options Startup
Directory.
Now simply run the INSTALL program which came with SHARP and enter these
two path names when it asks. INSTALL will create a custom batch file
SHARP.BAT in the root directory of your current disk, which may be moved to
another directory on your PATH if you wish. INSTALL will also move all
necessary files to the directories where they can be accessed by SHARP.BAT.
To start SHARP after installation is complete, simply enter SHARP at the
DOS command prompt. SHARP will start up your spreadsheet and load itself
automatically.
- - - - - - - - WHAT IS THE LAYOUT OF THE SHARP WORKSHEET? - - - - - - - -
The overall layout of the SHARP worksheet looks like this:
------------------------- - - - - - - - - - - - - - - - -
| |
| |
| |
| starting page | (hidden macro area)
| |
| |
| |
------------------------- - - - - - - - - - - - - - - - -
| |
| | Your screen view of this complete
| | worksheet may be thought of as a "view
| first register page | window", indicated by the +++ rectangle at
| | left. By using the spreadsheet screen
| | scrolling commands (PgUp, PgDn, Tab, and
| | Backtab), you move the view window around
+++++++++----------------- a register page and from page to page.
+ + |
+ view + | Pressing Home at any time takes you to the
+ + second | upper left corner of the starting page,
+++++++++ register | where the SHARP logo appears. The
| page | starting page also shows your initial
| | account balances and starting page number.
| |
------------------------- Pressing Alt-Z takes you to the upper left
. . . corner of the last register page.
Pressing PgDn twice from there gets you to
------------------------- the balancing work area.
| |
| | With a standard 80x25 character display,
| | if you use only the PgUp, PgDn, Tab, and
| last register page | Backtab screen scrolling commands (and
| | don't "bump" your cursor against a
| | vertical or horizontal screen edge), you
| | will always stay aligned on a register
------------------------- page. Two PgDn or PgUp will move down or
| | up a register page, and two Tab or Backtab
| balancing | will scroll horizontally across an entire
| work area | page.
| |
----------- You should stay out of the hidden macro
area.
- - - - - - - - - WHAT IS THE LAYOUT OF A REGISTER PAGE? - - - - - - - - -
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\\\\\\\\\
PAGE date: | Nov 3 Nov 3 Nov 3 Nov 3 Nov 5 |
129 ck no: | 1252 1253 1256 |
descr: | Frndly VISA PAYCHECK Lk Wash ... xfr |
| Market DEPOSIT Sewer |
statemt: | **** **** **** -35.01 0.00 |
TOTAL 11752.36 | -25.28 -149.55 1510.00 -35.01 0.00 |
===============|========================================== ==========|
MISC 105.02 | -25.29 84.87 |
STD 236.25 | 26.85 |
FUN 95.21 | -40.66 55.38 |
FOOD 42.30 | -25.28 240.00 |
HOME 120.13 | -15.71 40.00 50.00 |
UTIL 179.61 | 103.15 -35.01 |
GIFTS 54.09 | 34.23 |
CLTHS 58.83 | -67.89 50.00 |
MED 8.14 | 18.46 ... |
CARS 14.01 | 29.23 |
GAS 45.87 | 69.49 |
MORTG 850.19 | 420.00 |
CNTRB 96.43 | 13.27 |
INSUR 295.26 | 37.85 |
XMAS 788.02 | 30.19 |
VAC 370.05 | 46.15 |
TBS 129.87 | 16.41 |
IRA 1480.79 | 76.92 |
COLLG 2962.33 | 11.01 |
SAV 978.03 | 20.00 -50.00 |
BIG 2841.93 | 86.54 |
xxx 0.00 | |
xxx 0.00 | ... |
xxx 0.00 | |
xxx 0.00 | |
xxx 0.00 | |
xxx 0.00 | |
xxx 0.00 | |
xxx 0.00 | |
xxx 0.00 | |
xxx 0.00 | |
xxx 0.00 | |
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\\\\\\\\\
This is an example of a typical single register page. The first thing to
notice is that it is "sideways" from the old-fashioned paper checkbook
register. (Only the first four columns and the last column are shown
here.) Each entry in the SHARP register is in a column, not a row like you
might be used to. When you enter a check or deposit into a SHARP register
column, you first type in the date, check number, and description at the
top. Then you move down into the body of the page (do not enter anything
in the TOTAL cell), and type in the amount(s) across from the account(s)
which are to be charged or credited. SHARP automatically updates the total
of all column transactions in the TOTAL cell (right above the ==== line).
SHARP automatically maintains the running balance for each of the accounts
on a given page in the "account totals" region on the left. This region is
always visible, even when you scroll to the right on a register page.
SHARP also links each page to the page above so total balances are
correctly maintained from page to page. You can also change entries on any
page and the entire register will adjust to the correct totals.
For example, look at the first column. This records a check, number 1252,
written on Nov 3 to the Friendly Market, for $25.28. It was charged to the
FOOD account. Note how checks, withdrawals, etc., are negative numbers,
while deposits are positive.
The next example is the second column, where check number 1253 for $149.55
is used to pay a VISA bill which is broken up over several accounts. You
can't see it here, but in the spreadsheet you can use the normal formula
capabilities to add up several separate charges to a single account. For
example, the $25.29 charged to MISC may actually be entered as -11.62-4.98-
8.69, reflecting three separate charges applied to MISC. The spreadsheet
automatically totals this formula to -25.29.
Next, the third column shows the result of a Disbursement command (Alt-D).
When Alt-D was originally pressed in this column, SHARP asked which
particular disbursement was desired (1 - 10, predefined by the user) and
the total amount of the disbursement ($1510.00 here), and credited all the
accounts as shown.
The fourth column shows a check which has been checked off in the "statemt"
row. This is done when a bank statement is received which shows the
transaction (in this case the cancelled check has been received). All you
need to do is type Alt-X over the **** cell to check off the entry as you
go through and balance your checkbook. SHARP automatically copies the
column total to the statemt cell and uses it in it's balancing
calculations.
The last column shows a transfer of $50.00 from SAV to HOME. Notice that
the total of the transaction is $0.00 since no money actually entered or
left the bank account, but only moved within it. Also, all transfers of
this sort can be checked off with Alt-X as soon as they are entered, since
they won't show up on your bank statement.
Note that there are several unused account slots, labelled "xxx". These
may be customized for your use (see HOW DO I CUSTOMIZE SHARP FOR MY
NEEDS?). The starting accounts shown above may also be customized or
rearranged.
- - - - - - - - - - WHAT ARE THE COMMANDS I WILL NEED? - - - - - - - - - -
All the commands you need to run SHARP are performed by spreadsheeet
"macros". Macros are invoked on standard PC keyboards by holding the Alt
key down and pressing a letter. See your spreadsheet manual if your
situation is different.
SHARP commands are summarized below. Even if you are an experienced
spreadsheet jockey you should still USE ONLY THESE COMMANDS! SHARP has a
number of hidden variables and functions that it keeps track of properly
with these commands, and it might get confused if you try to circumvent it.
Alt-A ARCHIVE all completed register pages. A page is completed when all
transactions on the page plus all pages before it have been
verified against your bank statement and "checked off" using the
Alt-X command. Completed pages are no longer needed in the
register, and should be archived to keep the register as small
and fast as possible. Archived pages are stored as plain text
and may be examined at any time using a word processor.
Alt-C COPY the cell to the left into the present position. Useful for
duplicating a transaction date.
Alt-D DISBURSE a deposit or withdrawal. This causes the transaction to
be split among several accounts, according to your predefined
instrucions. SHARP will ask for which of ten possible
disbursement schemes you wish to use, and the total amount of the
disbursement. The cursor must be over the \\\\ cell at the top
of the desired column.
Alt-E ERASE the current cell.
Alt-I Copy and INCREMENT the cell to the left. Useful for entering the
next sequential check number.
Alt-L LOAD the last saved version of your SHARP register into the
workspace. Careful! This will demolish any work you have done
since your last SAVE. SHARP will make sure you really want to do
this. Useful for recovering from a dumb (big) mistake.
Alt-N Add a NEW blank sheet to the end of the register.
Alt-P PRINT the current account balances and date. SHARP will prompt you
to get the printer ready. SHARP prints using compressed mode on
Epson compatibles by default.
Alt-Q Save the register and QUIT.
Alt-S SAVE your work to disk. Do this regularly.
Alt-T Move to the TOP of the next column. This is a quick way to finish
an entry into a register column. It may be used in place of
Enter when you have finished typing a number, or wherever you
might be. Alt-T also realigns the register page to the screen if
you happened to have bumped the cursor against the top or bottom
of the screen.
Alt-U UNDO a previous Alt-X checked-off column. The cursor must be over
the "statemt" cell which was inadvertantly checked off.
Alt-X "Check off" the current transaction as having been verified on your
bank statement. The cursor must be over the **** "statemt" cell
in the desired column.
Alt-Z Go to the last page in the register.
The SHARP register page size has been designed to fit evenly with the
screen scroll commands in 123 (providing you use a standard 80x25 character
screen, and not one of the high-density EGA or VGA modes). Pressing PgUp
or PgDn twice will move you up or down exactly one register page. Pressing
Tab or Backtab twice will take you to the exact left and right borders of
the register page.
- - - - - - - - - HOW DO I CUSTOMIZE SHARP FOR MY NEEDS? - - - - - - - - -
While normal use of SHARP for maintaining your accounts is a simple
operation with powerful commands predefined for you, customizing SHARP
requires some knowledge of spreadsheet commands and editing. Therefore
this section assumes you know the basic commands available in your
spreadsheet.
There are three aspects of SHARP which you will need to customize: the
account names, the initial account balances, and any disbursement
definitions you desire. If you have a non-Epson-compatible printer, you
will also need to set up for your printer. First customize your accounts
and initial balances and then your disbursements, since the disbursement
names must match the accounts.
Note that you will need to "unprotect" SHARP while you make changes, and
then "reprotect" it when you are done. To unprotect in 123 enter the /
Worksheet Global Protection Disable command, and to reprotect use /
Worksheet Global Protection Enable. In Quattro Pro, use /Style Protection
Unprotect and /Style Protection Protect.
CUSTOMIZING ACCOUNTS
SHARP provides up to 32 different accounts which you can customize as you
see fit. The starter version of SHARP uses one possible arrangement; you
can modify this or create a new set.
The only restriction in defining accounts is that the first account is
always considered "miscellaneous" by the Alt-D disbursement command. A
disbursement will place fixed amounts in all other accounts besides the
first one, and then put the total disbursement amount minus the total of
all other accounts into the first account. If your disbursements are
always the same total amount, your first account will also be constant, but
if there is a fluctuation in the total disbursement amount the first
account will take up the slack.
With this in mind, you might want to retain the MISC name for the first
account. Now you need to name and arrange all the other accounts. (See
below for a justification of the accounts as you receive them.) Normally
you cannot move your cursor to the account names column in SHARP, but the
GOTO command in your spreadsheet allows temporary access to the names
column. In 123 or Quattro Pro, type F5, A9, Enter to get to the first name
cell on the starting page, and use your spreadsheet editing commands to
customize the account names as required. Copy the new starting page name
range (A9..A40) to the first (blank) page in the starter version of SHARP
to complete the account naming process.
After you have refined your budgeting skills, you may want to add, delete,
or rearrange the account names. Adding accounts to the end of the existing
list of accounts is easy: simply add the new name to the end of the last
sheet in the register, and all new pages created with Alt-N from that point
will include the new name. It is trickier to delete or rearrange account
names in a busy register with many active pages, since each page relies on
the previous pages to calculate balances. Because of this, you cannot
simply rearrange the accounts on the last page, or the new account
arrangement would not link with the old properly. You might get the old
FOOD account adding into the new GAS account for example, if they both
occupied the same row on their respective pages.
Therefore, to rearrange active accounts you need to be careful to rearrange
complete rows (i.e. columns A through S) throughout the entire register
to match. The starting page (columns A and B only) should also be
rearranged to match. This whole operation is not too difficult, but it is
worth considering your account arrangement a little before starting to use
SHARP.
Also be sure to rearrange the accounts in each disbursement worksheet to
match the SHARP register. See below for instructions on customizing
disbursements.
Here is the justification for the SHARP starter version accounts as you
received them, which you may find useful in determining your own budget.
The order is generally the most often-used accounts toward the top, to
avoid unnecessary scrolling through the SHARP page.
MISC The truly miscellaneous stuff. This account needs to be the first
one (see discussion above).
STD A mixed group of "standard" fixed expenses: subscriptions, auto
license tabs, allowances, Scout fees, annual landscape expenses,
etc.
FUN A catch-all for spontaneous fun stuff, restaurants, movies, etc.
FOOD The grocery budget.
HOME Home improvement and maintenance: furniture, hardware store
expenses, cleaning, etc.
UTIL All utilities: electricity, gas, sewer, garbage, phone, etc.
GIFTS For birthday, wedding, anniversary, and miscellaneous gifts.
CLTHS The clothes budget.
MED Medical expenses.
CARS Miscellaneous auto expenses (not including the big, long-term ones
in the TBS account).
GAS Gasoline.
MORTG Of course, the mortgage.
CNTRB Charitable contributions.
INSUR Insurance: auto, life, etc.
XMAS Christmas expenses (gifts, extra charity donations, the tree, new
decorations, party expenses, etc.)
VAC Save for next summer's vacation.
TBS The Big Three: tires, brakes, and shocks. These are the expensive
maintenance items which always seem to catch you unprepared.
IRA Individual Retirement Account accumulation. Invest elsewhere when
appropriate.
COLLG College for the kids or yourself. Invest elsewhere when
appropriate.
SAV Generic savings, can be used for "deferred consumption" to cover
unplanned-for appliance failure, roof repair, or unexpected
shortages.
BIG The account to save for the big items: new car, major furniture,
etc.
INITIAL ACCOUNT BALANCES
This is something you will need to do only when you first start using
SHARP, since the balance is dynamically maintained from that point on. The
process is the same as customizing the account names: use the spreadsheet
GOTO command (F5 in 123 or Quattro Pro) to temporarily access the B9..B40
range and initialize the amounts. Notice that the overall total is
maintained automatically in cell B7, and must match the total amount in
your bank account. If you are not sure of your exact total at the time you
start using SHARP, you can estimate and then adjust as necessary when your
next statement comes.
A note on initial balances: to take advantage of the "reservoir" effect of
the SHARP accounts, you should make sure that your initial balances are
sufficient to prevent a negative balance when the worst case situation
arises. For example, if you make a disbursement into your mortgage account
bi-weekly but write a mortgage check on the calendar month, your mortgage
account will be at its lowest just before a three-disbursement month. When
you initialize your mortgage account balance, determine how close you are
to a three-disbursement month and seed your mortgage account accordingly.
CUSTOMIZING DISBURSEMENTS
Disbursements are defined in ten separate worksheets named DISBxx.WK1,
where "xx" is a number from 1 to 10. SHARP asks you which of these
disbursements you wish to use whenever you type the Alt-D command. In the
starter version of SHARP which you have, DISB1 has been defined as a
generic paycheck disbursement, with the other DISBxx worksheets left blank
and ready to fill in as you require.
To customize a disbursement, start up your spreadsheet (not SHARP), and
load the desired DISBxx.WK1 worksheet. The format of a DISBxx worksheet is
shown below. You will need to edit the account names to match the account
definitions in your SHARP register, and define the disbursement amount for
each account (except the first, since it is a "slush fund" which takes up
the slack between the total amount and the sum of all other accounts). You
will also enter the expected total disbursement amount in the TOTAL cell,
and a two-line description of the disbursement. The scratchpad area is
used for figuring disbursement amounts. You may wish to examine the
calculations provided in the starter version of DISB1 to learn some
techniques for determining disbursement amounts.
The range A1..B40 contains the names of all your accounts and the amount to
disburse to each. The accounts and their sequence must match the account
definitions in your SHARP register, or
A B N your disbursement will not work as you
------- ----- ... ------- expect.
1 | | |
| | | The disbursement amounts in column B
| | | must not refer to other cells in the
| Acct | | worksheet, or the disbursement into the
| Defn | | SHARP register will not work. (This
| Area | | applies at least to 123 Release 2.) If
| | | you figure a disbursement amount in the
| | Scratchpad | scratchpad area, you cannot simply
| | | "point to" the result in column B; you
| | Area | will need to repeat the resulting number
40 | | | in column B. Formulas which use fixed
------- | numbers are allowable in column B,
| | however.
| |
| | The scratchpad area is used for figuring
... ... disbursement amounts. You can use any
normal spreadsheet functions here, and
| | then copy the results to column B as
60 | | required.
------------- ... -------
The MISC account disbursement shows the difference between the total you
enter in the TOTAL cell and the sum of all other disbursements. This is
the same way a disbursement works when Alt-D is entered in the SHARP
register.
If you keep all your work within the A1..N60 range as shown, SHARP will be
able to print the entire disbursement worksheet in compressed mode on one
sheet. If this is not important, you may extend beyond the range shown and
change your print range.
PRINTER CUSTOMIZATION
This is only necessary if your printer is not Epson compatible. The only
thing you need to do here is install a different compressed mode control
code in the SHARP and DISBxx worksheets. In 123, this is done using the
/Print Printer Options Setup command, and in Quattro Pro you use /Print
Layout Setup-string. You will need to know the control code(s) your
printer requires to enter its compressed (132 characters per column) mode.
- - - - - - - - I SCREWED SOMETHING UP! HOW CAN I FIX IT? - - - - - - - -
SHARP uses protected and hidden cells to avoid the problems of accidentally
wiping out part of the structure of the worksheet. DO NOT remove the
protection status or SHARP may be seriously damaged! SHARP also makes a
backup copy of itself whenever you start it up, so you can always recover
to the point where you were before starting the current session.
There are several degrees of screwup in SHARP, as in anything else. The
simple mistakes can be corrected using Alt-E to erase a mistaken cell or
Alt-U to undo a mistakenly checked off "statemt" cell.
The next level of screwup can be recovered from by using the Alt-L command
to reload the last-saved version of SHARP. You did just recently save your
work using Alt-S, didn't you? Alt-L may be necessary if you disable
SHARP's protection and damage the worksheet, or if you prematurely
terminate one of SHARP's commands and the worksheet is left in an improper
state.
If you are really accident-prone you may somehow actually save a botched
version of SHARP, so that reloading with Alt-L won't help. In this
unlikely event, you can still start over from where you first started this
session of SHARP. Exit SHARP by using the Alt-Q command (or rebooting, or
whatever). Next use the DOS copy command in your spreadsheet files
directory as follows:
copy sharp.bak sharp.wk1
Do not delete the file named SHARPTAG.SAV. Now restart SHARP and all will
be well.
- - - - - - - - - - - - - SHARP VERSION HISTORY - - - - - - - - - - - - -
1.10: Fixed Alt-X bug (would operate on any cell). Fixed Alt-D bug (1st
column in register would mess up all subsequent Alt-D). Fixed bug
in archive page counter at end of register. Made Alt-C, I, and E
more bulletproof. Cleaned up display of all commands. Added Alt-T
and startup macro. Added Quick Command Reference, startup screen,
and INSTALL program. General improvements to document. Added
Quattro compatibility.
- - - - - - - - WHAT A GREAT PROGRAM! HOW DO I PAY FOR IT? - - - - - - -
With regular use of SHARP, you should have no trouble budgeting to pay for
it! Please fill out the form below and send along with $15 US funds to the
address shown. You will receive (along with the warm glow of satisfaction
from being honest and responsible) the latest version on 5-1/4" 360K floppy
disk and notification of updates, and be entitled to technical support.
Thank you for your support,
Counterpoint Systems
9805 N.E. 116th Street, Suite 7193
Kirkland, WA, USA 98034
NAME ________________________________________________________________
ADDRESS _____________________________________________________________
CITY, STATE, ZIP ____________________________________________________
SPREADSHEET USED ______________________ VERSION _____________________
COMPUTER ____________________________________________________________
DISPLAY: MONO ____ CGA ____ EGA ____ VGA ____ OTHER _____________
COMMENTS OR SUGGESTIONS? ____________________________________________
_____________________________________________________________________
_____________________________________________________________________
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